The term “EXCEED” or “XCD” or “we” refers to the owner of this website (being the EXCEED Group of companies and its associates). We are committed to protecting the privacy of our consultants, contractors, clients and other business contacts and the users of our website (“you”).
For the purpose of the General Data Protection Regulation ((EU) 2016/679) and the Data Protection Act 2018 ("Data Protection Legislation”), Exceed Holdings Limited, 1 Rubislaw Terrace, Aberdeen AB10 1XE is a data controller and responsible for your personal data.
By submitting your personal information to us you agree to the terms of this Privacy Policy and our legal website Terms of Use. Please therefore ensure you read these documents before doing so.
Information we collect from you
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
When you contact us to make an enquiry, send an email to us, or submit or upload your C.V you give us certain personal information that we then need to process as appropriate. This personal information can be grouped into two categories ;
- Identity Data, which includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender, employment history and qualifications.
- Contact Data, which includes address, email address and telephone numbers.
The Data Protection Legislation gives special protection to information about racial/ethnic origin, political opinions, religious beliefs, trade union memberships, health, sexual life and the commission of offences and related proceedings. You should only provide this information if you are content for us to process this information in accordance with the terms of this Privacy Policy.
You do not need to provide your personal information as a condition of using this web site but we may not be able to provide you with certain information if you do not provide some basic personal information (such as your email address).
How we collect this information
We collect your personal information only when you give it to us. Some of the ways this could be are when you complete one of our online forms, or when you send us an email, provide us with your contact details, make enquiries about our products and services or when you send your CV to us.
What this information is used for
General:
We will securely hold, use and disclose your personal information, for our legitimate business purposes including to:
- provide our services to you
- maintain our business relationship
- process your CV and / or medical and training records.
- apply for references and carry out background checks
- apply for work permits / visas
- provide insurance cover
- provide to clients in order to apply for roles
- retain your details and notify you of future opportunities
- direct marketing of our products and services
- advise you of news, events, and other updates
The information we collect about you will only be used to supply you with information about the products or services you have requested or for other purposes for which you have given your consent, except where otherwise required by law.
C.V.s:
We will use your information to assess your suitability for the role specified in your application (as well as any subsequent openings you apply for or we believe you would be interested in) and we will keep you informed by email or telephone prior to sending out your CV for any specific role or project.
If we think you are suitable for current or future roles within the EXCEED organisation, we will contact you and ask that you provide further information, complete our in house personal profiler and possibly arrange for a telephone interview.
If your application is unsuccessful at that time, we will keep your application on file for 3 months to deal with any matter which may arise in connection with your application. However, with your permission, we will retain your application for up to 2 years ( after which time we will ask for renewed consent ) in order to contact you (including by phone and email) about future vacancies which may become available within EXCEED Group (including its joint ventures). We may carry out certain background checks using your personal information (such checks may vary from country to country) though we will seek again your consent before doing so.
Security and information retention
We have measures in place to keep your information secure. This information may be stored by us either manually or automatically. We will ensure that the collection and use of your information is in accordance with the Data Protection Legislation. We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We will not make your personal details available to any outside person or organisation without your consent, unless obliged to by law or when we believe that disclosure is necessary to protect our rights and/or comply with a judicial proceeding, court order, request from a regulator or any other legal process served on us.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
In the event that we are subject to a takeover or acquisition we may disclose your information to the new owner of the business.
We only keep your personal information for as long as it is necessary for us to provide the service you have requested, except where required by law. We conduct regular data cleansing and updating exercises and you will be contacted every two years to renew consent and to update your details.
Transfers of your information
As a company with global operations, we may transfer your data to other countries, including countries outside the European Economic Area (EEA).
In particular, if you apply for a job with us (or one of our affiliates, subsidiaries or joint ventures) and the position you have applied for is outside the UK, your C.V may be transferred to the local EXCEED team in the country where the job is being offered or, if we do not have a local team, to our agent which deals with applications relating to that country. In this case, we shall ensure your personal data is protected by requiring all our group companies to follow the same rules when processing your personal data. These rules are called "binding corporate rules".
If you apply to work for us we may also share your personal information with EXCEED clients or prospective clients, in order to consider you for, and contact you in relation to, specific current and or future projects. In some instances we may be required to share “anonymised” C.V’s with prospective clients when we are actively seeking work on your/ our behalf. We will always endeavour to obtain your specific consent before sharing your information with clients
By submitting a C.V, you are consenting to your data being processed and shared in the above ways.
Links to third party websites
This website may contain links to carefully selected third party websites. These links are provided solely for your information and convenience. When you use these links, you will leave this website and enter a site which EXCEED has no control over.
This Privacy Policy does not cover your use of these sites or govern the personal information which you may provide. To protect your privacy, we suggest that you review the individual privacy statement on any third party website before using the site or submitting any personal information. We do not vouch for, or endorse, any third party websites.
EXCEED will at all times respect your privacy and confidentiality and keep your personal details secure from unauthorised access, use or disclosure. EXCEED will not sell, rent, trade, or otherwise knowingly share or provide your personal information to any third party unless we have your permission or are required by law or where we have entered into an agreement for a third party to undertake some of the information processing services detailed below on our behalf. However in certain circumstances, detailed above in relation to use of C.V’s, we may be required to share certain information with relevant trusted third parties.
Where permission has been granted, EXCEED may use your personal details for marketing purposes.
You have the right to see personal data (as defined under the United Kingdom Data Protection Act) that we keep about you upon receipt of a written request. Any request should be sent to the Data Protection Officer at our head office address above. We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
Changes to our Privacy Policy
We may from time to time need to change our Privacy Policy. Any such changes will be identified on our website. Please review our Privacy Policy regularly to make sure you keep up to date with any changes. If we make material changes we will notify you by email.
Your rights and choices
You have the right to review and amend any personal information held about you by us, for example, if you believe your details may be out of date or incorrect. You also have the right, at any time, to withdraw your consent to the use of your personal information
Notice to Third Party Recruitment Agencies
Please note that Exceed does not accept unsolicited CVs from recruiters or employment agencies. In the absence of an executed agreement between Exceed and such recruiter or employment agency, there will be no obligation to any referral compensation or recruiter fee.
In the event a recruiter or agency submits a CV or candidate without an agreement, Exceed shall explicitly reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.
How to contact us
We welcome your comments and suggestions. If you would like to contact us regarding our Privacy Policy or to see your personal information, to ask for your details to be erased, or to change your consent preferences or withdraw consent altogether.
Most of the above rights are subject to limitations and exceptions. We will provide reasons if we are unable to comply with any request for the exercise of your rights.
Please write to the:
Data Protection Officer
XCD Limited
1 Rubislaw Terrace
Aberdeen
AB10 1XE
United Kingdom.
or e-mail: dpo@xcd.com